Meet the Executive
What is the Executive? It is a fancy word to describe the members of School Council and Parent Society that were voted in by the parent body. They are responsible for meeting with school administration, and setting the direction for the year.
Sounds Scary! Not at all! True, there is some fancy language (making motions, being a second, voting, AGMs etc) but you really don’t need to be an expert before joining.
But I don’t know what any of this means! Thats OK! All that is required is dedication to see it through to the end, and all the rest can be learnt along the way. The outgoing executive will make sure that you are up and running, and will remain available for questions.
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President
Susan Hume — 2023
The president runs the meetings, and acts as chairperson to keep us on schedule. They also provide general supervision of all activities of the School Council and acts as our official spokesperson.
They generally meet with school Administration at least once or twice a month, and will meet with the executive to prepare the agenda and any other business.
Time Commitment
Varies depending on what’s going on, and the job-sharing with the co-president
Meet with admin: 1-3 times a month
Meet with executive: 1-3 times a month, or combined with the above
General meeting: 1 per month -
Vice President
Marcy Dees — 2023
The Co-Vice Presidents aid the President in all tasks as needed, can run meetings in their absence or take over the role completely if the president resigns, is incapacitated or takes a leave of absence. They may also act as the President of the Fundraising Society.
This is a great way to job share with a friend, to spread the load!
Time Commitment
Varies depending on what’s going on, and the job-sharing with the president
Meet with admin: 1-3 times a month
Meet with executive: 1-3 times a month, or combined with the above
General meeting: 1 per month -
Treasurer
Jason Ning — 2023-2024
The treasurer is responsible for keeping our accounts up to date and preparing the budget for the Parent Society.
Budget preparation is in April, and involves consultation with the School Administration and the Council Executive. The budget is presented and voted on in the May council meeting.
At the end of our financial year, they will prepare, or supervise preparation of the financial statements for the annual report.
May act as the Treasurer of the Fundraising Society.
Time Commitment
At least monthly bank deposits and cheque writing: 1-5 cheques per month, and a handful of receipts.
Once per month, prepare and present a high-level financial summary of the accounts for the monthly School Council meeting, and on our website.
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Secretary
Sally Steeves — 2022-2023
The secretary prepares the agenda, and takes minutes in the meetings.
The agenda is usually a collaboration with the executive and school administration, and may involve sending out a call for items a week ahead of the meeting. After the meeting, the minutes are created usually from the rough notes, and published to the website.
The secretary will also maintain records of all the Members of the School Council and their addresses, keep our website updated, and help with emails and other communications.
They will post notices of the Annual General Meeting (AGM) and Monthly Meetings and proceedings in accordance with our Bylaws
May act as the Secretary of the Fundraising Society
Time Commitment
Agenda preparation: 1 hr/month
Meeting Minutes: 1-2 hr/month
Other Communications: 1-2 hr/month, depending on what’s going on. -
Webmaster / Digital Director
Hina Thaker — 2022-2023
The webmaster assists with all things digital. This includes maintaining the Squarespace website, Google Suite & DNA, and the Zoom account.
They usually also run and moderate the monthly meetings, which allows the executive to focus on the meeting itself, while the moderator tends to the Zoom chat, Q&A, and running the voting.
They are a Member At Large, so are part of the board, but not the executive, which means they have no signing authority.
Time Commitment
Monthly meetings: 2 hr / month
Website updates: 1 hr / month
Other account management: 4 hr/year -
Key Communicator
Samantha Brook — 2022-2023
The Key Communicator receive the Key Communiqué newsletter from the CBE and share the information back with the school council, updates the website Blog and drafts all communications on social media platforms on behalf of Parent Council.
The Key Communicator also attends Council of School Councils (COSC) meetings.
Time Commitment
Executive Collaboration: 1-2 hr/month
Social Media Postings: 1-2 hr/month, depending on what’s going on.
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Back-up Treasurer
Sindhu Srinivasan — 2023-2024
The treasurer is responsible for keeping our accounts up to date and preparing the budget for the Parent Society.
Budget preparation is in April, and involves consultation with the School Administration and the Council Executive. The budget is presented and voted on in the May council meeting.
At the end of our financial year, they will prepare, or supervise preparation of the financial statements for the annual report.
May act as the Treasurer of the Fundraising Society.
Time Commitment
At least monthly bank deposits and cheque writing: 1-5 cheques per month, and a handful of receipts.
Once per month, prepare and present a high-level financial summary of the accounts for the monthly School Council meeting, and on our website.
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Director at Large
A Director at Large is a member of the executive, without a specific role. They are elected either by the executive or the parent body.
As a member of the executive, they can help out with council business, but typically do not have signing authority.
Being a Member at Large is a great stepping stone to a named position, and is also a great way to job share with multiple roles.
Time Commitment
Depends greatly on how the board is structured, and which tasks the member will be performing.